As you may be aware the law on Data Protection is changing. Since we hold data about all of our tenants we need to be clear with you what data we hold, and for what purpose, and why we think this is legitimate.
We hold data that you supplied to us or to the City of York Council when you applied for a tenancy. This is basic contact information and may include other details such as your age or if you are on benefits. We use this information for the effective administration of the charity and to give us information which forms the basis of the contract (tenancy).
In addition to this we keep records of contacts we have with you; for example if you make an enquiry and we reply we keep a note of that enquiry and what we said in response. This helps us run the charity effectively.
All of this information is held securely on a data base which is ‘GDPR compliant’. This simply means that it is structured in a way that fulfills the requirements of the new laws on data protection. In future we will allow site secretaries to access records only for those tenants who have plots on their sites. If the site secretary cannot access the database we might provide them with basic contact information for tenants on their sites as a printed list. They will keep this information securely.
If you give up your tenancy we will keep some information to help, for example should you reapply for an allotment.
Under no circumstances will we sell on your data to any other organisation.
We are taking advice as to whether there are circumstances under which the Emergency Services or City of York Council (as the Landlord) might oblige us to pass on your contact data.
If you have any concerns about our holding of your data or the use we put it to then do feel free to contact us.
YACIO are looking to add new Trustees to help manage the Allotments.
This role is voluntary and requires you to be available to attend evening meetings once a month and help oversee the organisation.
If you think you have the time, skills and expertise to offer please send expressions of interest by email to email@example.com before the end of May.
For further details please visit:
Final reminders for all outstanding invoices have gone out this week. If you believe you have already paid please get in touch.
If you have not received your bill or new tenancy agreement yet this year please get in touch urgently as we will not have the correct contact information on file for you and you may be at risk of losing your allotment unless you get in touch.
If you have paid your invoice at the Post Office you MUST return your cash paying in slip to us as requested or we cannot assign your payment to your customer account.
If you have yet to pay your invoice you can pay online, send a cheque by post, or contact the Administrator for a special paying in slip to pay by cash at a local post office.
On 1st November York Allotments Charitable Incorporated Organisation (YACIO) took over the lease to all of the allotment sites across York that have previously been run by City of York Council. YACIO will now be responsible for the day to day running of the sites in order to avoid increasing rent for tenants and safeguard the future of the allotment sites.
The charity was set up following a lengthy consultation process, initiated by the Council in October 2016, involving plot holders from across York. Following this a Committee of Trustees, all current allotment holders, volunteered to run the new charity, which was approved by the Charity Commission in August 2017. All allotment holders will automatically be members of this new charity and able to vote at the AGM.
YACIO plan that no rent increases will occur until 2020 at the earliest. By keeping costs low the Trustees are seeking to deliver the allotment service within budget, avoiding the £17,000 deficit faced by the Council. The Trustees will be supported by a part time Administrator and the continuing help and support of the established network of volunteer Site Secretaries across York.
“YACIO are committed to ensuring a smooth continuity of service for all of our tenants and with the many years of experience between the Trustees and the support of the Site Secretaries we aim to deliver a real improvement in the service for all plot holders.”
-Tony Chalcraft, Chair of the Trustees
To find out more about how the Charity will be run visit our About page.